Adult and Community Education in Schools

Adult and Community Education in Schools

Last updated 15 March 2019
Last updated 15 March 2019

Adult and Community Education (ACE) in Schools funding is for informal, community-based education provided by schools. 

ACE in Schools funding supports:

  • achievement of Tertiary Education Strategy priorities
    • re-engagement of learners in education, and
    • provision of foundation skills development and pathways into other learning opportunities that meet community needs (including further education or the workplace).

 

Eligibility

School eligibility

See Condition: Organisation eligibility for school eligibility requirements.

Programme eligibility

See the following conditions for programme (including course) eligibility requirements.

ACE in Schools programmes must be prioritised to learners who have the highest need. This means that at least 50 percent of learners enrolled in the courses in a school’s ACE programme must: 

  • identify as having English language needs
  • have low or no formal qualifications, or
  • identify as Māori or Pasifika.

Learner eligibility

See Condition: Learner eligibility for learner eligibility requirements.

Verifying learner eligibility

TEOs must ensure that learners are eligible to enrol in ACE funded provision. It is recommended that TEOs use one of the following methods to confirm learners are eligible for ACE funding. 

Type of student

Verification methods

A New Zealand citizen

A TEO can:

(a)  confirm the student's citizenship status using the student’s NSN, or

(b)  receive an assertion through RealMe® that the student was born in New Zealand (prior to 2005), or

(c)  sight an original or certified copy of one or more of the following documents:

       (i)  a New Zealand birth certificate, or

       (ii)  a New Zealand passport, or

       (iii)  a New Zealand certificate of citizenship, or

(d)  if a student is unable to obtain a birth certificate for the purposes of (c)(i) above, contact the TEC to confirm that a whakapapa statement signed by both the student and a kaumātua is acceptable evidence of citizenship.

A New Zealand resident

A TEO must sight an original or certified copy of one or more of the following documents:

(a)  a passport with a current returning residency class visa (a passport with a visa label), or

(b)  a passport, and letter or email, confirming current returning residency class visa (label-less visa, followed by confirmation with Immigration New Zealand, where appropriate), or

(c)  a certificate of identity from Immigration New Zealand if the student is a refugee.

Note: For more information see Immigration New Zealand

Investment Plans

Schools are required to work with local organisations, peak bodies, groups, and communities, including other tertiary education organisations (TEOs), including schools, that are involved in ACE, to identify and meet community learning needs.

See Condition: Your responsibilities.

Each school must have an approved Investment Plan (Plan) that sets out how its funded ACE programme will:

  • address the needs of target learner groups (including the priority learner groups set out in the Tertiary Education Strategy
  • deliver the following types of provision – one or more of:
    • literacy, digital literacy, and/or numeracy
    • English language, including English for Speakers of Other Languages (ESOL), and/or New Zealand Sign Language
    • Te Reo Māori, and
    • primarily focus on:
      • acquisition of foundation skills
      • re-engaging learners whose previous learning was not successful, and
      • ensuring the progression of learners into formal tertiary education.

Funding and payments

The Adult and Community Education funding mechanism is issued by the Minister responsible for tertiary education. The funding mechanism outlines the general form and essential components of the fund. It provides the mandate for us to allocate the funding and what the funding can be used for, and details how we administer the fund.

Funding is agreed through a school's Investment Plan (Plan).

A school that receives ACE funding is required to:

Funding rate

We allocate ACE funding to schools at a fixed rate of $7.27 per hour. This gives schools the flexibility to allocate funds by course and allow duration to vary according to content and learner needs. The minimum course duration is six hours.

Through each school’s Plan, we agree the mix of provision (MoP). This includes:

  • the courses that comprise the school’s ACE programme that the funding can be used for, and
  • the allocation of funding towards, and the volume of delivery expected from, each course in the programme.

Payments

We pay funding for ACE provision in monthly instalments on the first banking day of each month.

Payment amounts are equal from January to June, and equal from July to December.

Funding allocations and recoveries

Our approach to calculating your 2019 indicative allocation for ACE in Schools

The purpose of ACE in Schools funding

The purpose of the Adult and Community Education (ACE) Fund is to provide community-based education, foundation skills, and pathways into other learning opportunities that meet community learning needs.

How we calculated your 2019 indicative allocation for ACE in Schools

Your prior performance information was used to calculate your 2019 indicative allocation.

To determine the starting point for calculating your 2019 indicative allocation we compared your 2017 actual ACE in Schools delivery with your 2018 allocation

If your 2017 actual delivery was below 100%, we used the lesser of either your:

  • 2017 actual delivery, or
  • 2018 allocation.

If your 2017 actual delivery was 100% or above, we used your:

  • 2018 allocation.

If you delivered ACE in Schools for the first time in either 2017 or 2018, we used your:

  • 2018 allocation.

Note: Plan increases in the first half of 2018 (excluding one-off increases) were added to your 2017 actual delivery to determine your 2019 indicative allocation. Any Plan reductions in 2018 were excluded to avoid double reductions.

How we will calculate any recoveries for 2018 ACE in Schools funding

We will recover funding if you under-deliver in 2018

We will recover funding if you deliver less than 100% of your allocated ACE in Schools funding. We will recover the difference between the value of actual delivery and 100% of allocated ACE in Schools funding.

Recoveries are based on:

  • your actual delivery (measured by total expected learner hours), as submitted through Workspace 2.

We will calculate your actual delivery at an hourly rate of $7.27 (GST exclusive). 

Reporting

Schools are required to submit a final report to us for each calendar year (the full year Actuals report).

The school must report on each ACE course in its MoP, including recording demographic data about learners. The school must submit the completed full year Actuals Report (using the template provided) through Workspace 2 by 31 January of the following year.

See Condition: Reports.

In the report we require collated data for all courses that were approved for delivery through the Plan approval process (i.e. before the delivery took place), and any additional and substitute courses, as follows:

  • number of learners and hours of delivery (contracted and delivered)
  • hours of learner attendance
  • region of delivery
  • gender of learners
  • ethnicity of learners
  • English language status of learners
  • number of learners with low or no qualifications
  • number of migrants
  • number of refugees, and
  • age of learners.

Individual learner data

Schools must collect and retain accurate data on each learner enrolment, including demographic information at the time of enrolment, and up-to-date records of learner attendance. This data is required for audit purposes, but does not need to be submitted to us with the full year Actuals Report.

Schools should also collect and retain learner outcomes data for each course, including in relation to the outcomes that the school intended to achieve, and whether or not these outcomes were achieved.

Monitoring

We monitor school performance to understand school performance in the sector, and to inform our decisions about future funding a school may receive.

We monitor schools funded through ACE against the following:

  • commitments:
    • number of learners and hours of delivery (contracted and delivered)
    • hours of learner attendance
    • regions of delivery, and
  • performance indicators:
    • course completion rates – whether learners attend on average at least 80 percent of tuition time across funded courses, and
    • priority learner groups – whether a minimum of 50 percent of learners enrolled in the school's funded ACE programme:
      • identify as having English language needs, and/or
      • have low or no formal qualifications, and/or
      • identify as Māori or Pasifika.