COVID-19 TEC Updates

COVID-19 TEC Updates

Last updated 21 January 2022
Last updated 21 January 2022

Guidelines on delivery under the COVID-19 Protection Framework

All of New Zealand moved to the COVID-19 Protection Framework at 11.59pm, 2 December. We have updated our guidance for TEOs under the new settings, in line with Ministry of Health’s COVID-19 public health guidelines.

General rules for TEOs under the COVID-19 Protection Framework

COVID-19 Protection Framework

Traffic light settings

Vaccinated learners

(including learners exempted from vaccination)

Unvaccinated learners

Staff onsite

Red

More information is available on the Ministry of education website.

Onsite learning is allowed so long as the following conditions are met:

  • valid My Vaccine Pass (unless exempt);
  • capacity is at 1-metre physical distancing in any defined space at any time;
  • face coverings must be used when indoors (unless exemption applies) and
  • any other rules the Ministry of Health or your organisation may impose.

Alternatively, learners may also choose to do online learning if that is offered by their TEO.

Online learning only.

Providers who do not offer online learning or extramural delivery options are encouraged to apply for online programme delivery from the New Zealand Qualifications Authority (NZQA).

Teaching staff who are onsite will need to have at least one dose of COVID-19 vaccine now and receive both doses by 17 January 2022.

 

Amber/Orange

More information is available on the Ministry of Education website.

Onsite learning or online learning.

TEOs can choose capacity limits in teaching and learning spaces for Green and Orange.

Face coverings are strongly encouraged.

Onsite learning or online learning.

There is currently no vaccination requirement for teaching staff, students or visitors onsite in the COVID-19 Protection Framework.

However, if the region moves to ‘Red’, then staff, learners and visitors are required to be vaccinated to go onsite.

Green

More information is available on the Ministry of Education website.

Onsite learning or online learning.

TEOs can choose capacity limits in teaching and learning spaces.

Face coverings are encouraged.

Onsite learning or online learning.

There is currently no vaccination requirement for teaching staff, learners or visitors onsite in the COVID-19 Protection Framework.

* Note: some TEOs may choose to bring in vaccination mandates for their organisations which will require unvaccinated learners to study via online learning only.

* We understand it may take some time to transition your provision back to face-to-face for vaccinated learners, so we will allow a grace period through to 1 January 2022 for this transition.

COVID-19 TEC Updates - FAQs

We know the sector is working hard to provide the best for learners in response to COVID-19 restrictions and we are here to support you during this time.

If you have any questions or concerns we encourage you to contact our Customer Contact Group on 0800 601 301 or customerservice@tec.govt.nz

The COVID-19 Protection Framework came into effect on 3 December 2021. The COVID-19 Protection Framework brings us a world where we are freer to move and live with less disruption and offers the stability businesses need to plan for the future. It introduces a traffic light system to manage COVID-19 in the community:

  • Green
  • Orange
  • Red

You can read more about the COVID-19 Protection Framework on the Unite Against COVID-19 website.

The Ministry of Education have released their guidance on how providers can manage COVID-19 risk at each setting in the Framework, and Q&As on vaccination requirements and verification, and supporting continuity of study. You can find this guidance on the Ministry of Education website.

Providers have their usual rights to set rules for conduct on their premises, and we recommend that they do so in consultation with staff and students.

Can we deliver SAC, YG, ACE and our literacy funds extramurally under the COVID-19 Protection Framework? - UPDATED

Yes, to unvaccinated learners. TEC has allowed providers to deliver SAC, YG, ACE and literacy fund education and training online in response to COVID-19 restrictions on face-to-face teaching. 

COVID-19 Protection framework - External delivery guidance (PDF, 665 Kb)

Our approval is given, and any amendments to funding conditions are made, in response to the COVID-19 Protection Framework and will stay in effect until further notice.

 

Can we apply for the Hardship Fund for Learners? - UPDATED

The Hardship Fund for Learners (HAFL) serves two purposes, to provide assistance to learners facing hardship and provide funding to learners for technology-related costs where COVID-19 restrictions remove the options for face-to-face study. 

You can find further information on the HAFL webpage.

We deliver Intensive Literacy and Numeracy (ILN) education. Does the condition of intensity of hours per week still apply during the COVID-19 lockdown? - UPDATED

In early December 2021 we provided a letter clarifying extramural delivery under the COVID-19 Protection Framework.

COVID-19 Protection framework - External delivery guidance (PDF, 665 Kb)

We appreciate the challenges involved in delivering literacy and numeracy education extramurally however, the condition regarding intensity of hours per week for your ILN provision still applies.

We are here to support you during this time. If you have any questions please contact our Customer Contact Group on 0800 601 301 or customerservice@tec.govt.nz

 

Can TEOs continue to enrol or re-enrol international PhD students who are currently offshore and are unable to return to New Zealand to study? - UPDATED

In light of the ongoing border restrictions, you can continue to enrol or re-enrol international PhD students who are unable to return to New Zealand for their study. However, we require each TEO to:

  • Clearly communicate with all enrolled and prospective International PhD students that they cannot currently enter New Zealand. Only those students who have been granted border exemptions by Immigration New Zealand may enter New Zealand.
  • Only enrol students in PhD programmes where it is possible for the student to progress their study offshore and make reasonable progress toward their qualification.
  • Clarify for each enrolled student how they can progress their PhD research offshore.
  • Only enrol students offshore who are financially able and willing to come to New Zealand for their study as soon as border entry conditions make this possible (they must not enrol students wishing to do a full PhD programme offshore).

Verification of learner identity and eligibility under the COVID-19 Protection Framework - NEW

TEOs receiving On-Plan funding from the TEC are required to verify learner identity and eligibility for enrolment in accordance with the methods set out in the funding conditions. Usually TEOs verify learner identity and eligibility by sighting the original or a certified copy of a student's "identity document", being their current passport, birth certificate, certificate of identity, New Zealand certificate of citizenship, or expired passport that has not been cancelled.

Under the previous Alert Levels 3 and 4, the TEC authorised TEOs to accept identity documents submitted electronically, such as a scanned copy or a photo emailed to TEOs, which were accompanied with the learner’s signed declaration that they provided a true copy of their original identity document.

Under the new COVID-19 Protection Framework, there are new rules in relation to the operation of tertiary education providers. The TEC therefore authorises TEOs to verify student identity and eligibility in accordance with the below table. The table only applies where TEOs wish to verify learner identity or eligibility by sighting the original or a certified copy of a learner's identity document. As mentioned above, there are other methods by which you can verify a learner's identity or eligibility as set out in the funding conditions.

Does the learner have a valid My Vaccine Pass or COVID-19 vaccination exemption?

COVID-19 Protection Framework Traffic Light

TEO vaccine mandate in place

Mode of verification

Further guidance for TEOs

Yes

Green, Orange or Red

Yes / No

·        In-person sighting of the original or a certified copy of the learner's identity document.

·        TEOs to keep a record (physical or electronic) of the learner's identity document.

·        If the TEO sights a certified copy of a learner's identity document, they do not need to further sight the original.

No

Green or Orange

No

·        In-person sighting of the original or a certified copy of the learner's identity document.

·        TEOs to keep a record (physical or electronic) of the learner's identity document.

·        If the TEO sights a certified copy of a learner's identity document, they do not need to further sight the original.

Red

No

·        Online sighting of the original or a certified copy of the learner's identity document using digital communication software (such as Zoom); or

·        Using verification services provided by organisations approved by the Department of Internal Affairs to act as an intermediary for identity confirmation.

·        TEOs to keep a record (physical or electronic) of the learner's identity document. For example, a printed copy, screenshot or electronic scan that will be kept on the learner's academic records.

·        If the TEO sights a certified copy of a learner's identity document, they do not need to further sight the original.

Green, Orange or Red

Yes

·        Online sighting of the original or a certified copy of the learner's identity document using digital communication software (such as Zoom); or

·        Using verification services provided by organisations approved by the Department of Internal Affairs to act as an intermediary for identity confirmation.

·        TEOs to keep a record (physical or electronic) of the learner's identity document. For example, a printed copy, screenshot or electronic scan that will be kept on the learner's academic records.

·        If learners have a certified copy of their identity document, TEOs do not need to further sight a learner's original identification.