About our systems and tools

Ō mātou pūnaha, rauemi hoki

Last updated 4 April 2023
Last updated 4 April 2023

Our systems and tools are designed to help make working with us as easy as possible. This page gives you a brief overview of these systems and tools, and includes links and guidance to help you use them.

Education Sector Logon (ESL)

All TEOs use online services for sending and receiving information. The Education Sector Logon (ESL) system manages secure access to these services. If you don’t already have a personalised login to the systems you need, apply now.

Apply for a new login or update your access 

Services for tertiary education organisations

The services for tertiary education organisations (STEO) website is jointly managed by the Tertiary Education Commission (the TEC) and the Ministry of Education (MoE). The site provides a range of services to TEOs, including the Single Data Return (SDR), and managing courses, qualifications and delivery sites on the Course Register and the Qualifications Register.

Visit the STEO website

Single Data Return

The Single Data Return (SDR) is an electronic database of learner enrolment and completion information required by the TEC and MoE.

All TEOs that receive funding, (YG) funding, and/or have students with student loans or allowances, need to complete a SDR three times a year through the services for tertiary education organisations (STEO) website.

Find out when and how to complete an SDR

Workspace 2

Workspace 2 is a secure online system that allows you to share information with us. You can submit delivery and forecast data, your , strategic intent documents and reports for us to review. You can also read our notices and access data.

Find out more about using Workspace 2

Our information product library

Our information product library is now accessible via the secure portal. It can be used by our staff, TEOs and selected sector agencies that have an authorised login. The library includes business intelligence tools that allow users to explore and analyse selected sector data. 

 

Information Product Library - Support Information (PDF 327 KB) 1 pager 

Quick reference guide - Navigating our apps (PDF 564 KB)

Quick Reference guide - My Commitments - ITR App (PDF 310 KB)

Quick Reference guide - My Commitments - SDR App (PDF 381 KB)

Quick Reference guide - My Commitments - UFS App (PDF 331 KB)

Quick Reference guide - My Validation Results - UFS App (PDF 354 KB)

Quick reference guide - My Allocations and Payments (PDF 405 KB) 

Quick reference guide - Tertiary Provision App (PDF 404 KB) 

Quick reference guide - My Provision SDR App (PDF 309 KB) 

Quick reference guide - Secondary to Tertiary Transition App (PDF 487 KB) 

Quick reference guide - My Provision ITR App (PDF 407 KB) 

Quick reference guide - My Provision - UFS App (PDF 343 KB)

Quick reference guide - My Performance App (PDF 475 KB) 

Quick reference guide - My Performance ITR (PDF 900 KB) 

Quick reference guide - My Funding Conditions (PDF 773 KB) 

Quick Reference Guide - My Industry Training – Delivery and Offsets App (PDF 475 KB) 

Quick Reference Guide - Regional Education Profile App (PDF 604 KB) 

Quick Reference Guide - Tertiary Performance - ITR (PDF 694 KB) 

Quick Reference Guide - Tertiary Performance - SDR (PDF 601 KB) 

Quick Reference Guide - My Literacy and Numeracy Provision App (PDF 754 KB) 

Quick Reference Guide - My Literacy and Numeracy Commitments App (PDF 731 KB) 

Quick Reference Guide - Post-Study Outcomes (PDF 792 KB) 

Quick Reference Guide - Pre-2019 Performance Commitments App (PDF 537 KB) 

Quick Reference Guide - Apprenticeship Boost Unmatched Submissions (PDF 623 KB) (PDF 541 KB) 

Quick Reference Guide - Previously Completed Qualifications (PDF 574 KB) 

Quick Reference Guide - My ACE Provision App (PDF 733 KB) 

Quick Reference Guide - Tertiary ACE Provision App (PDF 721 KB) 

Quick Reference Guide - My Targeted Training and Apprenticeships (PDF 818 KB) 

Ngā Kete

Ngā Kete is a secure portal that allows you to search and browse across multiple public and private information sources from one place. It also gives you access to our information product library. Staff in TEOs and selected sector agencies can access  through an authorised login.

Accessing Ngā Kete

If you are a Tertiary Education Organisation or sector agency, have an existing Education Sector Login, and have not accessed Ngā Kete before, you will need to apply for Ngā Kete access using the appropriate form sent to the Ministry of Education helpdesk. 

If you are a school that receives Gateway or Adult and Community Education funding, please contact your authorised administrator to request access to Ngā Kete.

Ngā Kete Quick Reference Guide (PDF 1.6 MB) (PDF, 1.6 Mb)

Industry Training Register

The Industry Training Register (ITR) is an online real-time tool that collects trainee and apprenticeship data from organisations that receive funding from the (ITF). We then use this information to calculate the organisation’s funding and monitor their educational performance.

Find out how to access and use the ITR tool

 

Need help?

If you need help with any of our systems or tools, please contact our Customer Contact Group.